T’s & C’s the boring but important stuff!
1.1 Julie Robinson Photography has her own signature style which is laid back, natural, documentary with gentle client direction.
1.2 If a client requires any additional processing on individual images (for example, in Photoshop) then an additional fee may be levied, at the photographer’s discretion. This shall be agreed between the parties before the work is undertaken and paid ahead of the adjustments being processed.
1.3 Each client accepts responsibility for any delivery methods used when Julie Robinson Photography forwards visuals/products. Julie provides all high-resolution digital files from your day which she is happy with. The client is responsible for ensuring that the digital files are backed up and stored safely. Julie is under no obligation to store or maintain copies of the files, once the client has received them.
1.4 Julie retains the right to cancel the booking at any time due. This is rare but situations could occur due to an ill feeling or correspondence which may be deemed inappropriate or highlight that both parties are not suitable to work together. It is important for all parties involved we can communicate and work well together. If Julie decides to cancel the booking a full refund of all monies paid will be given minus the booking fee and costs for any work already undertaken. Julie works with a team of highly professional local photographers so will endeavour, should this happen to offer replacement cover suggestions.
1.5 If Julie needs to cancel the booking due to illness or injury, liability shall be limited to the amount of monies paid in clause minus the fees for work already undertaken.
2.0 When hiring Julie the client grants creative and artistic license in relation to the photographs and footage without limitation: Julie’s selection; editing; and post processing. Julie’s judgment on photographic style shall be deemed correct. Due to the weather and the availability of subjects, no one image is guaranteed. Julie asks potential clients to view examples of previous work, and to understand her signature style and editing techniques in line with her brand.
2.1 RAW or unedited images are not supplied by Julie Robinson Photography.
2.2 Julie is to be the sole professional photographer on the day.
2.3 Julie retains the right to change her editing style whenever she pleases. Julie will not change her editing style upon request.
2.4 The client acknowledges that some of the colours in Julie’s finished signature style images will not be true to life. The client must view galleries of Julie’s work to ensure they are fully aware of Julie’s signature style.
3.0 Julie will not be held responsible for being unable to capture key moments in keeping with her signature style.
WEATHER CHANGES : WEATHER PERMITTING, THE WEDDING PHOTOGRAPHS WILL BE TAKEN AS AGREED. IN THE EVENT OF ADVERSE WEATHER CONDITIONS, Julie WILL MAKE NECESSARY CHANGES.
REQUESTED PHOTOGRAPHS : Julie Robinson WILL HONOUR ALL PHOTOGRAPHS REQUESTED WHICH WILL BE AGREED IN ADVANCE, PROVIDING THE FOLLOWING FACTORS ARE MET – WEATHER AND ALLOCATED TIME PERMITTING. AVAILABILITY AND CO-OPERATION OF THE PERSON/S CONCERNED.
COVERAGE : Julie CANNOT BE HELD RESPONSIBLE FOR THE LACK OF COVERAGE CAUSED BY THE CLIENT, BRIDE, GROOM OR THE WEDDING PARTY NOT BEING ON TIME, OR BY THE CHURCH, REGISTRY OFFICE, OR LICENSED VENUE RESTRICTING PHOTOGRAPHY.
PERSONAL ACCIDENT : ANY DIRECTIONS ISSUED TO CLIENTS, THEIR GUEST OR EMPLOYEES DURING ANY PHOTOGRAPHIC SHOOT ARE DEEMED TO BE AT SAID PERSONS OWN RISK. Julie Robinson Photography CANNOT BE HELD RESPONSIBLE FOR ANY PERSONAL ACCIDENTS DURING AN APPOINTMENT.
3.1 Julie will work the hours specified at the time of booking. Any adjustments of these, prior to the clients day, must be confirmed in writing with Julie Robinson
3.2 Julie aims to deliver all wedding images within 8/10 weeks of the clients wedding date, but this can vary depending on workload. Julie will always keep you informed if there will be a slight delay.
3.3 Julie aims to deliver all shorter shoots (1-2 hour sessions) within 6/8 weeks of the clients scheduled session. Once again, this can vary depending on workload.
SECURING BOOKINGS AND PAYMENTS
4.1 - WEDDINGS
A BOOKING FEE IS REQUIRED WHEN THE CLIENTS SIGN THE WEDDNG CONTRACT. DATES ARE RESERVED ONLY WHEN THIS BOOKING FEE IS PAID BY BANK TRANSFER, and Julie confirms receiving it.
ALL BANK TRANSFERS FOR YOUR WEDDING BOOKING MUST BE REFERENCED WITH YOUR WEDDING DATE.
Each package is priced and detailed accordingly (SEE PRICING)
PAYMENTS : PAYMENT OF THE BALANCE OF PHOTOGRAPHY SERVICES / GOODS IS TO BE MADE NO LATER THAN 30 DAYS PRIOR TO THE WEDDING CEREMONY. AN INVOICE WILL BE DESPATCHED TO YOU ONCE THE BOOKING FEE IS PAID, APPROXIMATELY 6 WEEKS PRIOR TO YOUR EVENT Julie Robinson WILL SEND YOU A REMINDER (IF NOT ALREADY FULLY PAID).
CANCELLATIONS : A FULL UNCONDITIONAL REFUND POLICY EXISTS FOR A PERIOD OF 14 DAYS FROM RECEIPT OF THE CONTRACT AND BOOKING FEE. AFTER THAT DATE, BOOKING FEE REFUNDS ARE non refundable.
CANCELLATIONS CHARGES AS FOLLOWS :
90 DAYS OR LESS BEFORE WEDDING DATE – 100% OF TOTAL BOOKED (INCLUDING EXTRAS)
180 DAYS OR LESS BEFORE WEDDING DATE – 50% OF TOTAL BOOKED (INCLUDING EXTRAS)
250 DAYS OF LESS BEFORE WEDDING DATE – 25%OF TOTAL BOOKED (INCLUDING EXTRAS)
All Cancellations are to be a written and signed cancellation statement. As this enables Julie Robinson to confirm with the original signed booking. Julie Robinson will then proceed to carry out above policy.
4.2 – ALL OTHER SESSIONS
A booking fee is requested, to a value at Julie’s discretion depending on the scale, and location of the session. This must be paid in advance to secure the booking. The remaining payment is due the day of the session.
If payment is not made in accordance with the above clauses,
5.0 - Expenses and travel
5.1 Where extra expenses or time are incurred by Julie as a result of alterations to the original brief by the client (for example, additional coverage time is required) any extra expenses are payable by the client within 14 days of the invoice.
5.2 Travel charges up to 1 hour away from my home address, Bowness, Cumbria are included in pricing, unless Julie deems otherwise.
If over 1 hour travel, client is to provide accommodation either night before wedding / on the night of the wedding / £200 accommodation fee will be charged. (Communicate with Julie to arrange this)
5.3 Weddings outside of England are subject to travel charges.
6 - Copyright
The entire copyright in the Photographs is retained by Julie Robinson Photography at all times throughout the world and shall under no circumstances be assigned to the client.
7 Photographic usage
7.1 No use may be made of the Photographs provided to the clients ahead of the payment being settled in full.
7.2 Any permission which may be given for prior use will automatically be revoked if full payment is not made by the due date.
7.3 The client shall have a non-exclusive right to use the Photographs provided to them by Julie for your own private purposes which shall include but not exclusively reprinting them, uploading to Facebook and other similar websites, emailing to friends and family and such like.
7.4 ‘The Licence’ only applies to the client and its benefit shall not be assigned to any third party (blogs, magazines, newspapers) without Julie’s prior written consent.
7.5 Julie retains the right in all cases to use the Photographs in any manner at any time and in any part of the world for the purposes of advertising or otherwise promoting her work. Julie still politely asks clients’ permission ahead of this.
7.6 Manipulation of any image in the Photographs or use of only a portion of the image in the Photographs may only take place with Julie’s permission. This is to avoid any misrepresentation of Julie’ssignature style and brand.
7.7 When published online, all Julie’s work must be credited.
8 Confidentiality
Julie shall keep confidential and will not disclose to any third parties or make use of material or information communicated to her in confidence for the purposes of the Photography Services, save as may be reasonably necessary to enable Julie to carry out her obligations in relation to the Photography Services, the Photographs.
8.1 It is the client’s responsibility to notify Julie of any members of your wedding who cannot have their images posted online due to privacy matters. These can include adoption, armed forces or domestic abuse victims. It is the client's responsibility to inform Julie of these people with photographs prior to the day, in written form.
10 Law
This agreement shall be governed by the laws of the United Kingdom.
INSURANCE
I’m insured through Eversure
Public Liability to £1,000,000 & Professional Indemnity to £75,,000